Posted: 1 month ago

Duties:

Payroll (65%)

• Performs payroll entry and semi-monthly processing for the family of companies.
  • Records and inputs employee information such as personal data, compensation, benefits, tax data, new hires, terminations, and changes.
  • Manages workflow to ensure all payroll transactions are processed accurately and timely.
  • Calculates and processes manual and special checks; reviews, edits and makes corrections and adjustments as needed.
  • Oversees the calculation of wages, overtime, and deductions to ensure compliance with federal and state regulations, including wage and hour laws.
  • Processes exception payrolls and adjustments.
  • Reconciles payroll prior to transmission and validates confirmation reports.
  • Ensures accuracy in payroll input and overall data integrity.
• Oversees time and attendance, leave accruals, coding of leaves, and its flow into payroll.
  • Audits time and attendance information from time clock details.
• Performs payroll audit for all payroll entry made by the HR team.
• Maintains GL functions in the system and coordinates and facilitates changes in the GL with Accounting departments as necessary.
• Oversees the processing of W-2s and assists Accounting with annual income tax filings.
• Establishes new companies and new states in payroll and benefits; conducts research and ensures compliance to specific state, county, and local requirements.
• Manages multi-state payroll tax issues; stays current on tax compliance issues.

HRIS/Reporting (20%)

• Works closely with ADP on system improvements and efficiencies.
• Assists with the preparation of budget and incentive schedules.
• Responsible to provide effective and efficient management of the HR system.
• Compiles data for annual EPLI renewals.
• Compile data and reports for both internal and external audits.
• Performs group data updates, exports, imports, clean-ups, and research/reports on any data discrepancies.
• Responsible for the analysis, maintenance, and communication of records required by federal, state, and local laws, regulatory bodies, and other departments in the organization.
• Participates in benchmark surveys and studies to proactively identify market trends.
• Provides payroll data for work comp and general liability policies and premium audits.
• Performs formal and informal systems related training for employees and management.

Compensation (10%)

• Serves as a back-up and support to the Senior Compensation analyst.
• Ensures proper distribution of non-qualified executive compensation programs, to including stock options, executive fringe benefits, and retirement plans.
• Participates in annual market benchmark studies (including salary surveys and peer group analysis). Analyzes and provides salary adjustment recommendations.
• Responsible for the preparation and distribution of the annual Total Compensation Statement.
• Ensures all compensation programs are compliant with State and Federal regulatory and compliance requirements including tax reporting.
• Prepares annual reports, including eligible compensation reports and leave liability reports.
• Assumes primary role in financial/payroll audits.
• Develops and provides education and communication to management and employees at all levels of the company regarding compensation programs.
• Completes compensation related projects as assigned.

HR General (5%)

• Reviews processes and procedures to implement changes to improve department performance; analyzes department needs and translates them into proper business system requirements.
• Performs, tracks progress, and meets deadlines for specialized work projects.
• Develops policies, procedures, guidelines, documentation on related functions.
• Proactively communicates with employees and responds in a timely manner as necessary.
• Ensures the accuracy and timely payment of invoices.
• Prepares and submits any employment verification request forms received from various institutions.
• Appropriately maintains confidentiality of all information obtained in the course of performing this job.
• Maintains appropriate files in compliance with internal and external requirements.
• Oversees records retention for the department and supply ordering.
• Coordinates and assists with employee events and activities.

Qualifications:

• Working knowledge and hands-on experience with ADP Workforce Now required.
• Bachelor’s degree in business, accounting, human resources or related field required.
• Minimum of 3 years direct payroll processing experience, to include strong working knowledge and/or experience in salary administration.
• An equivalent combination of education and job-related experience will be considered.

65,000.00 – 80,000.00 USD Annual