Posted: 1 month ago

Duties:

Executive Support and Communication Coordination

• Plans and orchestrates work to ensure the President’s and other senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
• Assists the President with daily administrative duties and completes a broad variety of administrative tasks, including managing President’s calendar and reproducing expense and other reports.
• Acts as Communications and Coordinating Liaison for President relative to company relationships with managers, staff, independent agents, insurance companies, customers, building management, and vendors, including non-profit organizations.
• Provides administrative support to other leadership as needed.
• Collects data and creates appropriate reports on Microsoft Office Suite of Products and applications such as Excel and Word, as needed. Prepares information and research for executives as needed.
• Assists when required in compiling letters, memos and other communications.
• Researches, evaluates, negotiates with, establishes and maintains vendor relationship. Maintains service agreements.

Office Management and Operations

• Designs, develops, implements and administers departmental office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Interprets and communicates policies and processes.
• Manages budgets for Atlas Foundation, OAC, and strategic retreats.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Manages and programs the RAVE notification system and office entry system.
• Manages and tracks parking cards and validations.
• Coordinates logistics for meetings and events, including seminars and training.
• Coordinates quarterly Staff Meetings, annual kick-off meetings, and annual Strategic Planning Meeting.

Human Resources and Personnel Support

• Performs personnel and Human Resources administrative functions e.g., communication etc. Serves as the HR point of contact by distributing new hire and termination notices and creates new hire packets. Coordinates the new hire lunches.
• Manages and maintains confidential personnel records.
• Coordinates personnel communications and activities.
• Assists with letters, memos, and HR-related communications.

Community Engagement and Administrative Functions

• Manages and oversees the Office Activities Committee. Is accountable for successful implementation of office activities for the benefit of office morale and community service. Leads coordination for all employees and wellness activities and community service.
• Manages company newsletter and updates company intranet.
• Coordinates Board of Directors meetings and communications.
• Coordinates Hawaii Business’ Best Places to Work application and survey process.

Qualifications:

• Bachelor’s degree (BA) from a four-year college or university preferred.
• Minimum of 4 years of related work experience or training required.
• An equivalent combination of education and job-related experience will be considered.
• Proficiency in PC navigation and windows-based software application skills required.
• Any additional education/experience requirements.

Salary: $60,000 – $70,000/year